Scan supplier invoices

This procedure is available if you have installed the option Electronic invoice management (EIM).

You use the procedure when you scan paper invoices. These will be saved as PDF files in one or several inboxes when scanning. The image files can then be linked to the respective supplier invoice in the ledger. This linking is done in the Register supplier invoice procedure.

In this procedure, you can also register paths for PDF and XLM inboxes* to EIM and register attachments types for EIM. You can also add and delete attachments (e.g. travel claims, delivery notes, etc.) from invoices.

The toolbar

In the toolbar of the Scan supplier invoices procedure you find the Scan button . You use it to scan invoice images when an inbox is selected. The scanned images will then be shown in the Scanned images box.

At the bottom of the procedure window, you can see how many image files there are in the selected Inbox under the Scan tab.

In the EIM option an agreement with CrossState is included via Monitor ERP System AB and you can also import scanned and interpreted invoices directly via an API in Monitor ERP.

* If you already engage a different e-invoice supplier than CrossState (OptoSweden), there is support to import e-invoices in the Peppol BIS 3.0 format to a separate XML inbox.